Administrative Assistant (Corporate Legal) - 12 months FTC

Reporting to the Senior Corporate Governance Team Manager, we are seeking a Corporate Governance Assistant for a fixed 12-month contract, with the possibility to extend for the right candidate. This is an entry-level position, ideal for candidates starting their career in an office environment or with only a couple years’ experience.

Team support

Providing general support for the Corporate Governance Team on daily tasks, such as:

• Keeping the physical and digital files up-to-date.
• Entering invoices (from external services providers/ lawyers/ Dutch Trade Register) of the Corporate Legal Team in the invoice processing system (IPR) for approval.
• Distributing original documents internally and externally.
• Collecting signatures from designated signatories in the Rotterdam office and returning PDF copies of signed documents as requested.
• Preparation and filing of trade register forms for the Dutch Trade Register.
• Database and records maintenance
• Assist with updating and maintaining the corporate database by entering information as directed by senior team members.
• Support the preparation and filing of trade register forms by gathering required documents and information.
• Document preparation and legalisation
• Provide support in preparing governance related documents by using existing templates and following detailed instructions from Team members.
• Support the organisation of document notarisation/legalisation by liaising with the local notary as instructed and delivering/collecting documents.
• Assisting with KYC process
• Assist with the preparation of KYC packs and related documents by collecting and organizing required materials (e.g., passport copies, utility bills).
• Help gather and collate incorporation documents and ownership statements.