Site Management Associate
Full-TimeJob Overview
Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission-driven organization dedicated to advancing clinical research and transforming lives.
Role Objectives:
The WEP Clinical Site Management Associate is responsible for supporting an managing clinical trial sites through start-up, conduct and closeout activities. The SMA ensures compliance with study protocols, Good Clinical Practice (GCP), and regulatory requirements while maintaining strong relationships with investigators and site staff to support efficient study execution.
Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission-driven organization dedicated to advancing clinical research and transforming lives.
Role Objectives:
The WEP Clinical Site Management Associate is responsible for supporting an managing clinical trial sites through start-up, conduct and closeout activities. The SMA ensures compliance with study protocols, Good Clinical Practice (GCP), and regulatory requirements while maintaining strong relationships with investigators and site staff to support efficient study execution.
Ideal Candidate:
- Flexible
- Team Player
- Detail Oriented
- Highly Organized
What You'll Do:
- Collaborate with Clinical Operations to develop site initiation timelines and ensure adherence to project milestones.
- Prepare and manage site startup documentation, including contracts, informed consent forms, and regulatory submissions.
- Coordinate with contracts and budget teams to ensure timely execution of site agreements.
- Assist with the preparation and submission of essential regulatory documents for site activation.
- Ensure all documents are approved by ethics committees and IRBs before site activation.
- Track progress of regulatory submissions, site contracts, and essential document collection.
- Verify site readiness with adequate resources and completed training prior to patient enrolment.
- Participate in study kick-off and initiation meetings to align expectations and timelines.
- Troubleshoot activation issues and escalate problems to the Project Manager or CRA when needed.
- Assist with the setup of study supplies and equipment at the site, including investigational products and lab kits.
What You'll Need:
- Bachelor's Degree (in a health or science field preferred)
- 2+ years’ experience in site management, clinical research, or equivalent combination of education, experience, and expertise
- Computer literacy and proficiency in Microsoft Office and clinical systems (e.g., EDC,CTMS, eTMF)
- Effective verbal and written communication skills
- Ability to handle confidential information with complete discretion
- Strong organizational skills and attention to detail
- Ability and willingness to travel up to 20% of the time
What We Offer:
Medical, dental, and vision insurance, FSA, HSA
Voluntary short-term and long-term disability insurance
Voluntary life insurance
401K safe harbor plan and company match
Paid vacation, holiday, and sick time
Paid maternity & paternity leave
What sets us apart:
WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.
We're Committed to Our Team:
WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events, and all that we do to support our employees.
We're Committed to DEI:
At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.
Our services include:
Access Programs
Clinical Trial Services
Patient Site Solutions
Clinical Trial Supply
Market Access and Commercialization
WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.
WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.