Senior Administration Officer (Indigenous Identified Role)

This is an identified position and applicants must be an Aboriginal and/or Torres Strait Islander Person. Being an Aboriginal and/or Torres Strait Islander person is a genuine occupational qualification as authorised under Section 14(D) of the NSW Anti-Discrimination Act 1977.

Applicants will be required to provide confirmation of Aboriginal and/or Torres Strait Islander identity in line with University requirements. Please refer to the Guidelines for Confirmation of Identity for Indigenous Australians for the requirements of this position via the documents linked here: Click here to view Confirmation of Identity for Indigenous Australian Staff

• Full-time, Ongoing position
• Based at Western’s Parramatta South campus, with flexible working arrangements
• Salary: HEW Level 6 $99,159 - $106,284 per annum, plus 17% Super and Leave Loading
• Support Indigenous education leadership and cross-University priorities

Strengthen Indigenous student success, retention and graduation outcomes.

The Opportunity
Western Sydney University is seeking a highly organised and proactive Senior Administrative Officer to join the Division of the Deputy Vice-Chancellor Indigenous Leadership.

The Senior Administrative Officer provides high-level administrative and executive support to the Pro Vice-Chancellor Indigenous Education, Directors within the Division of Indigenous Leadership and the Director of Indigenous Research in the Division of Research and Innovation. The position also provides broader assistance to the Division of Indigenous Leadership, contributing to the achievement of the Division’s strategic and operational priorities.

This is a diverse and rewarding position that will see you coordinating complex calendars, meetings, correspondence, travel, financial administration and divisional events. You will prepare reports, presentations, briefing materials and communications, while also following up actions, deadlines, projects and other priority matters.

Working both independently and collaboratively, you will build strong relationships across the Division, the broader University, community and industry. You will use initiative, sound judgement and effective decision-making to manage competing priorities and deliver high-quality outcomes within tight timeframes.

The position will also support project and event delivery, undertake preliminary research, access and interpret information from University systems, maintain appropriate records, and contribute to significant divisional activities, including seminars, lectures, online presentations and the NAIDOC Week events.

This role offers an excellent opportunity for an experienced administrative professional to work alongside senior Indigenous leaders and contribute to initiatives that strengthen Indigenous education, research, engagement and student outcomes across Western Sydney University.

What Success Looks Like:
Success in this role will be demonstrated through responsive and professional executive and administrative support. The successful candidate will:

• Provide high-quality administrative and executive support to the Pro Vice-Chancellor Indigenous Education, Directors within the Division of Indigenous Leadership and the Director of Indigenous Research in the Division of Research and Innovation.
• Manage complex calendars, meetings, travel arrangements and competing priorities in a fast-paced environment.
• Build and maintain effective relationships with colleagues, community representatives, Elders, industry partners and external stakeholders.
• Prepare correspondence, reports, presentations, briefing papers and other business-critical documentation.
• Coordinate projects, events, actions and deadlines, ensuring activities are delivered efficiently and on time.
• Support divisional operations through effective records management, financial administration and data reporting.
• Contribute to the successful delivery of divisional events, initiatives and strategic priorities across Indigenous Education, Research, Futures and Student Success.
• Demonstrate initiative, sound judgement and a solutions-focused approach while balancing multiple priorities and stakeholder needs.

Please refer to the Position Description for full details.

About You
To succeed in this role, you will bring strong organisational skills, initiative and the ability to provide high-quality support in a dynamic environment. You will have:

• Relevant qualifications and/or equivalent administrative experience in a large and complex organisation.
• Demonstrated experience managing competing priorities, coordinating projects and meeting deadlines.
• Strong analytical, problem-solving and decision-making skills.
• Excellent written and verbal communication skills, with the ability to build effective relationships across a wide range of stakeholders.
• Advanced computer literacy and experience using organisational systems and business applications.
• The ability to work independently and collaboratively, while supporting multiple priorities across the Division.
• The flexibility to travel between and work across Western Sydney University campuses as required.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Community and Connection: Be part of a vibrant Indigenous community with opportunities to connect through staff networks, mentoring, cultural events and Indigenous-led initiatives.
• Paid Cultural and Ceremonial Leave: Indigenous employees are entitled to 5 days of paid leave and 10 days of unpaid leave each year to participate in cultural and ceremonial activities and fulfil community obligations.
• Culturally Responsive Wellbeing Support: Access dedicated wellbeing services, including culturally responsive Employee Assistance Program support Indigenous employees and their families.
• Flexible Work and Exceptional Benefits: Enjoy flexible work arrangements, 17% employer superannuation, Fitness Passport, generous leave provisions, staff discounts and access to a wide range of University facilities and services.

Application Details

• Position Enquiries: Direct to Professor Susan Page, Pro Vice-Chancellor, Indigenous Education via [email protected] Please include the job reference code REF1803K in your email.
• Closing Date: 11:59pm, Tuesday 29 September 2026.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of the online application, applicants will be asked to respond to screening questions addressing the key qualifications, experience and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact [email protected].

About the Division of Indigenous Leadership
The Western Sydney University Indigenous Strategy 2026-2030 positions Western as a university that serves and empowers community while being recognised as a national leader in Indigenous education, employment and research. The Division of the Deputy Vice-Chancellor Indigenous Leadership plays a key role in delivering this vision by advancing Indigenous education, research, employment, engagement and student success across the University.

As part of the Division, you will work in a purpose-driven and culturally responsive environment alongside senior Indigenous leaders committed to creating positive outcomes for Indigenous students, staff and communities.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.