Executive Admin Assistant

The Executive Administrative Assistant will play a key role in ensuring the smooth functioning of the executive office at our commercial laundry facility by managing schedules, coordinating meetings, handling confidential information, and facilitating effective communication. This role contributes directly to the overall efficiency and productivity of the organization through proactive and professional administrative support.

As an Executive Administrative Assistant, you will:

• Coordinate and manage executives’ calendars, including scheduling appointments, meetings, and travel arrangements
• Prioritize and organize daily schedules to optimize time management
• Serve as the primary point of contact for internal and external stakeholders, screening and managing communications on behalf of executives
• Draft, proofread, and edit correspondence, emails, and business documents
• Arrange and coordinate meetings, conferences, and events, ensuring all logistics are organized
• Prepare meeting agendas, materials, and take minutes as required
• Coordinate travel plans, including flights, accommodations, and ground transportation
• Create detailed travel itineraries for business trips
• Organize and maintain physical and electronic files with strict confidentiality
• Prepare and format reports, presentations, and documents
• Process expense reports, invoices, and support general office management
• Act as a liaison between the executive team and other departments
• Maintain a high level of confidentiality with sensitive information
• Anticipate challenges and proactively resolve administrative issues
• Assist with special projects and initiatives, including travel as required for event fulfillment
• Perform other duties as assigned

To excel in this role, you must embody our core values of integrity, passion, and a strong work ethic. These values are essential to our success, and we are looking for someone who shares our commitment.