Taituarā Executive Assistant

With one of our talented Taituarā Executive Assistant’s on parental leave  we have an opportunity to join our cohesive team of EA’s within the Z whānau. Supporting multiple GM’s with high level, influential EA support, you will work as a trusted partner, allowing our Executive team to get after what matters to Z and deliver on Z’s ultimate goal.

In addition to the usual Executive Assistant duties; advanced diary and email management, GM and stakeholder travel, financial administration and advanced administrative support to our Executive GMs, in this role you can showcase your ability to understand and impact what is important to those you are supporting and delivering outcomes to help solve what matters. As a team you will flex and support the wider Z Leadership Team as required.

This role could be fulltime or 0.8 with Fridays off. We are looking for a 20th January 2025 start through to 18th September 2025.

You will have the opportunity to

• Provide a high level of diary and inbox management, ensuring smooth arrangements and making decisions on priorities while liaising with internal and external stakeholders
• Arrange travel and meetings by developing itineraries and agendas and all logistics
• Co-ordinate papers and meeting materials including the arrangements of meetings and following up on actions and outcomes
• Take minutes during Crisis Management meetings and Leadership meetings
• Create presentations and materials using PowerPoint, Miro and other tools
• Work closely with your Executives to understand their priorities and preferences and pave the way to delivering the necessary outcomes         
• Support with planning and running of company and BU events