Administrative Specialist

 Role Summary:

Reporting to the Senior Director, Research and Operations, the Administrative Specialist will assist with and lead a variety of projects and functions within operations, marketing, search execution, and business development. As a member of Aspen Leadership Group’s Operations team, the Administrative Specialist will engage in a wide range of tasks and projects, including data gathering and outreach preparation for new searches, advertising placement, event logistics, data maintenance and recordkeeping, scheduling, and stakeholder engagement. In joining the ALG Operations team, the Administrative Specialist will become part of a dedicated and supportive group of professionals committed to doing good work with integrity, humor, compassion, and mutual respect.

Key Responsibilities:

• Conduct network-based outreach list creation for executive searches, including data gathering and resume parsing;
• Support event logistics and implementation, including team retreats, conferences, and other stewardship events;
• Manage advertising placement efforts for all searches;
• Provide administrative support for business development and relationship-building, including preparing and mailing materials;
• Conduct records maintenance and data entry in support of firm-wide business development efforts;
• Assist in scheduling for searches and other engagements for select Managing Directors;
• Respond to inquiries from clients, candidates, and other stakeholders;
• Provide front-line technical support for internal and external stakeholders;
• Manage candidate reimbursement and media screening processes;
• Provide overall administrative support, with a focus on continuous improvement of current systems;

Qualifications:

• 0-2+ years relevant administrative support or related experience;
• A high level of responsiveness to both internal and external requests, with a genuine customer service mindset;
• An ability to work on multiple projects simultaneously in a highly organized way and with excellent attention to detail;
• Excellent written and verbal communication abilities, capable of conveying complex information clearly and effectively to various stakeholders;
• Strong analytical skills, including an ability to retrieve and share data;
• An ability to communicate clearly across platforms (video, phone, in-person, email, etc.);
• An ability to integrate and innovate on existing systems and practices;
• Technological acumen and the ability to adapt to new and emerging technologies;
• Cultural competency, with sensitivity and respect for others;
• An ability to work independently while remaining engaged;
• Experience in a search firm and/or with the nonprofit sector a plus, but not required;

Preferred Qualifications:

• Comprehensive knowledge of philanthropy and the advancement field, with experience in both large, complex departments and in smaller shops.

Compensation is tailored to each individual based on their skills, qualifications, experience, and location. The rates mentioned in this posting represent only the base hourly, monthly, or annual pay and exclude potential bonuses, equity, or sales incentives, where applicable. Beyond base pay, we provide a comprehensive benefits package.

ZRG Partners is Mac preferred environment.