URGENT: Part-Time Administrative Assistant (international experience as admin is required)

• Answer incoming calls, return missed calls, and handle basic inquiries.
• Schedule appointments, consultations, and follow-up reminders through Google Calendar, Google Meet, or similar platforms.
• Send confirmations and respond to client messages in a timely and professional manner.
• Organize, categorize, and respond to emails as instructed.
• Manage shared inboxes and escalate important messages to the business owner.
• Prepare, send, and follow up on invoices (QuickBooks or similar software).
• Maintain organized digital records and files through Google Drive.
• Post basic updates, announcements, or promotional content to social media platforms.
• Assist with simple content scheduling or re-sharing existing materials.
• Engage with messages, basic inquiries, or comments following brand guidance.
• Data entry and spreadsheet updates.
• Create and manage contact lists and CRM input (GoHighLevel or similar).
• Assist with recurring weekly tasks to keep operations running smoothly.

Hard Requirements:

• 1+ year of experience as a Virtual Assistant, Administrative Assistant, or Customer Support representative.
• Strong English communication skills — written and verbal.
• Experience with:
• Google Workspace (Gmail, Calendar, Drive, Meet)
• QuickBooks (or similar invoicing tools)
• GoHighLevel (CRM experience preferred but not required)
• Organized, self-managed, and proactive with task follow-through.
• Comfortable working independently and reporting progress regularly.

Schedule:

• 20 hours per week
• Monday to Friday
• 9AM - 1PM Central Standard Time Zone