URGENT: Bookkeeping Assistant (QuickBooks experience and AR experience is required)

• Prepare and send invoices for recurring and one-time services.
• Process customer payments (credit card, ACH, check) and maintain accurate financial records.
• Monitor aging reports, follow up on overdue accounts, and manage collections activities.
• Address customer billing inquiries and resolve disputes professionally.
• Manage accounts payable and accounts receivable using QuickBooks.
• Reconcile transactions, statements, and general ledger activity.
• Support month-end close, including preparing AR reports and identifying high-risk accounts.
• Maintain organized digital filing systems and financial documentation.
• Assist with administrative tasks such as scheduling, data entry, document preparation, and vendor coordination.
• Communicate effectively with internal teams, field staff, vendors, and clients.
• Help identify opportunities to streamline billing and administrative workflows.

Hard Requirements:

• 2+ years of bookkeeping, AR/AP, or financial administration experience.
• Strong QuickBooks expertise (required).
• Experience in a service-based environment (pest control, construction, restoration, field services, etc.) is a plus.
• Excellent communication skills, accuracy, and attention to detail.
• Ability to manage multiple priorities and work independently in a busy environment.
• Proficiency in Google Workspace or Microsoft Office.

Schedule:

• 40 hours per week
• Monday to Friday
• 9AM - 6PM US Eastern Standard Time Zone