URGENT: Part-Time General Administrative Assistant (experience as an EA is preferred)

• Manage multiple email inboxes across business and personal accounts.
• Prioritize, flag, and draft responses to critical messages.
• Coordinate calendars, schedule appointments, and send reminders.
• Organize meetings and ensure proper preparation of documents and agendas.Coordinate rideshare services, travel arrangements, and logistics.
• Manage tasks and reminders to keep projects on track.
• Assist in managing SharePoint, OneDrive, and Zendesk platforms.
• Prepare reports, maintain digital files, and organize documents for easy access.
• Place outbound calls using VoIP/softphone systems (RingCentral, Twilio, etc.).
• Communicate professionally with business partners, clients, and vendors.
• Draft, edit, and proofread emails and correspondence as needed.
• Handle sensitive information with strict confidentiality.
• Use secure platforms for credential sharing and account access.
• Follow offboarding protocols to ensure accounts and data are secured when access changes.

Hard Requirements:

• Minimum 2–3 years of experience as an executive assistant, operations assistant, or virtual assistant
• Proven experience managing multiple inboxes, calendars, and executive-level communications
• Strong written and verbal English communication skills
• Experience working with cloud-based document management and ticketing systems
• Ability to place professional outbound calls using VoIP or softphone tools
• Exceptional organizational skills and attention to detail
• High level of discretion and experience handling confidential information
• Strong time management skills with the ability to prioritize competing tasks
• Reliable internet connection and secure, professional remote work setup

Schedule:

• 20 hours per week
• Monday to Friday
• 9AM - 1PM Eastern Standard Time Zone