Pandemic Fund Project Coordinator

Amref Health Africa- Tanzania is seeking a qualified and motivated Pandemic Fund Project Coordinator to lead the implementation of the Pandemic Fund Project. The project aims to strengthen Tanzania’s early warning and disease surveillance systems, improving the country’s ability to detect, verify, and respond rapidly to public health threats.

The Coordinator will oversee the planning, implementation, and reporting of all project activities and will manage day-to-day project operations. The role involves coordinating key project activities, supporting improvements in data quality and information sharing, and ensuring strong collaboration with the Ministry of Health (MoH), PORALG, WHO, regional and district health authorities, and development partners. The Coordinator will also be responsible for monitoring progress, reporting, and fostering learning to enhance the country’s preparedness and response to public health threats.

Duties & Key Responsibilities:

1. Project Coordination and Management

• Lead the development and execution of annual and quarterly workplans, ensuring alignment with project goals and national priorities.
• Oversee day-to-day project operations, ensuring efficient coordination of all activities at national, regional, and district levels.
• Manage project budgets, ensuring timely implementation of activities and adherence to donor guidelines and Amref financial policies.
• Ensure timely and high-quality submission of progress reports, financial reports, and technical updates to donors, MoH, and Amref leadership.
• Coordinate procurement plans, logistics, and distribution of project materials, and follow up on service delivery.
• Ensure compliance with donor contractual obligations, audit requirements, and Amref operational protocols.
• Supervise project staff, field teams, consultants, and implementing partners, ensuring accountability and high performance.

2. Technical Oversight and Capacity Strengthening

• Coordinate Data Quality Assessment (DQA) field visits to strengthen the accuracy, reliability, and completeness of surveillance data.
• Lead mentorship and on-the-job training sessions for surveillance personnel, laboratory staff, regional/district coordinators, and Rapid Response Teams.
• Facilitate development and review of Standard Operating Procedures (SOPs), Terms of Reference (ToRs), training manuals, and other guiding documents.
• Provide technical support for improving Integrated Disease Surveillance and Response (IDSR) systems, digital reporting platforms, and cross-border surveillance coordination.
• Support capacity-building workshops on epidemic preparedness, event-based surveillance, and risk communication.
• Promote harmonization of surveillance tools, guidelines, and reporting systems across all levels of the health sector.

3. Systems Strengthening and Digital Transformation

• Support the design, development, testing, and rollout of digital platforms and monitoring dashboards for enhanced data collection, visualization, and reporting.
• Document system user requirements, ensure proper validation, and participate in user-acceptance testing (UAT) for digital tools.
• Work with IT teams, MoH, and technical partners to integrate new platforms into existing national systems (e.g., DHIS2, IDSR reporting tools).
• Promote interoperability of digital systems to ensure real-time information sharing and improved outbreak detection and verification.
• Coordinate capacity building for health workers on the use of digital tools, mobile reporting applications, and analytics platforms.
• Monitor functionality, performance, and sustainability of deployed systems and address identified gaps promptly.

4. Stakeholder Engagement and Partnership Collaboration

• Serve as the primary point of contact between Amref and partners, including MoH, PORALG, WHO, CDC, UNICEF, and regional/district health authorities.
• Ensure all project activities align with national policies, the National Action Plan for Health Security (NAPHS), and International Health Regulations (IHR 2005).
• Organize and participate in technical working groups, coordination meetings, and stakeholder consultations.
• Facilitate consensus-building among diverse partners, ensuring shared ownership and sustainability of project interventions.
• Strengthen collaboration with RHMTs, CHMTs, research institutions, and civil society organizations to enhance surveillance capacity.
• Represent Amref in high-level forums, joint review missions, and national-level pandemic preparedness platforms.

5. Monitoring, Evaluation, Accountability, and Learning

• Develop and implement a comprehensive M&E framework to track progress, outputs, and outcomes of all project components.
• Conduct regular monitoring visits to regional and district sites to assess implementation fidelity and provide technical backstopping.
• Ensure gender-responsive, inclusive, and equity-focused data collection and reporting to address disparities in public health response.
• Document best practices, innovations, case studies, and lessons learned for continuous improvement of surveillance systems.
• Facilitate learning events, review workshops, and knowledge-sharing sessions among stakeholders.
• Prepare high-quality progress updates, analytical reports, and evidence briefs for internal and external audiences.
• Use monitoring data to inform decision-making, refine implementation strategies, and improve overall project performance.

6. Strengthening National Preparedness and Rapid Response

• Support enhancement of early warning systems, including event-based surveillance, community-based reporting, and digital alerts.
• Facilitate coordination and readiness of Rapid Response Teams (RRTs) at national, regional, and district levels.
• Promote the integration of field data, laboratory findings, and epidemiological intelligence to support rapid outbreak verification.
• Contribute to simulation exercises, outbreak investigations, and after-action reviews to improve preparedness.

Ensure timely sharing of critical information to enable swift detection and response to potential health threats.