Intern/Volunteer

MAIN PURPOSE

Capacity building by imparting the necessary knowledge and skills in procurement & supplies professional and provide support to the unit for undertaking various procurement activities to support projects and other office operations.

RINCIPAL RESPONSIBILITIES

Procurement Management Strategy

To assist the implementation of procurement strategies by assisting various duties and responsibilities in procurement undertakings.

Procurement of goods services and works

Support procurement activities for the Country office and all field Offices in an ethical and professional manner consistent with the Amref Procurement Manual which includes preparation of various quotation documents, invitation of the submitted quotations, analyzing the submitted quotations, seeking the necessary approvals in the ERP system, processing purchase orders (LPO), order expedition, receiving and inspection of goods including processing Goods received Notes (GRN).

Contract Management

Support preparation of various contracts documents ranging from Goods, Works and consultancy services and ensure that country office and all field Office obtain value for money including checking all invoices against the issued orders, compliance with EFD receipt requirement and submission to Finance for effecting payments.

Capacity Building program

Get special programme for capacity building in the area of procurement and Supplies professional from preparation of various bidding documents for Goods, Works and consultancy services including their processes, Preparation of Tender Committee minutes, contract award letters, contract drafting, procurement report writing etc.

Policies & Procedures

Oriented the Amref Procurement Policy and ERP system for more awareness, procurement processes and compliance issues.

Stores Management

Assist and provide support to Stores activities to support Project activities and other day to day office operation.