Senior Executive Assistant to Co-Founders

Core Responsibilities

• 1. Executive Operations & Calendar Ownership (Primary)
• Manage a complex, fast-changing, high-volume calendar with precision
• Own all scheduling, rescheduling, and meeting prioritization
• Proactively align calendars with business priorities
• Prepare daily/weekly calendar briefs with context
• Handle personal + business logistics, including:
○ Travel bookings
○ Flight/hotel coordination
○ Personal errands & life-management tasks


• 2. Inbox & Communication Management
• Fully manage and triage the inboxes of two executive founders
• Draft crisp, on-brand follow-up emails to partners, clients, prospects
• Track conversation threads and maintain a simple internal CRM/log
• Handle email responses on behalf of the founders
• Ensure all important communication receives timely action
• Nice-to-have but strongly preferred:
• Ability to communicate via iMessage, WhatsApp, Slack, SMS (Apple device preferred).


• 3. Performance Rhythm, KPI Review & Meeting Prep
• Draft and send weekly executive agendas + recap summaries
• Maintain lightweight dashboards for key functions (Media, Product, Finance, etc.)
• Coordinate recurring “state of play” reviews, KPI updates, and team pulse-checks
• Ensure the CEO enters each meeting fully briefed
• Document next steps and convert them into trackable action items


• 4. Investment Data Room & Capital Activity Management
• You will act as the central point of truth for all investment tracking.
• Build and maintain a structured investment data room (Google Drive / Notion / Dropbox)
• Organize:
○ Fund docs
○ Capital call notices
○ Distribution memos
○ K-1s
○ Quarterly updates
• Track LP updates and file them correctly
• Reconcile capital calls & distributions:
○ Log into bank accounts and fund portals
○ Match notices with transfers
○ Update a running capital activity log
• Maintain rolling MOIC / DPI / IRR calculations
• Benchmark fund performance—provide interpretation and summary
• Create light automations/reminders to chase overdue updates from GPs or accountants


• 5. Research, Special Projects & Personal Support
• Conduct fast-turn market, vendor, or competitive research using AI
• Assist with business development and diligence prep
• Coordinate special projects, events, offsites, and logistics
• Handle personal tasks as needed (kids’ events, gifts, reservations, etc.)
• Organize documents, data, and workflows to keep founders operating at peak efficiency

Must-Have Skills & Experience

• 5+ years supporting a CEO, founder, or C-suite leader
• Proven experience managing complex calendars + high-volume inboxes
• Startup or founder-led company background (strong preference)
• Exceptional written English — crisp, concise, professional
• Advanced organization and follow-through skills
• High EQ, able to communicate with confidence and tact
• Thrives under pressure and works with urgency
• AI-native: actively uses ChatGPT, Claude, or similar to speed up work
• Strong experience with:
○ Google Workspace
○ Slack
○ Asana
○ WhatsApp
○ iMessage (strong nice-to-have)
○ LinkedIn (for outreach and research)
• Work Style:
• Proactive “I’ve got this” energy
• Highly reliable, detail-oriented, accuracy-driven
• Comfortable handling sensitive financial and personal information
• Works full PST hours consistently

Bonus Experience

• Startup or founder-facing experience
• Light event planning or remote team coordination
• Experience managing outreach or communications workflows
• Experience with investment tracking or finance admin is a major plus