Executive Assistant to CEO

We are seeking a highly organized, proactive Executive Assistant (EA) to provide full-time support to the CEO of a fast-paced tech startup. This role is critical in enabling the CEO to operate efficiently across multiple time zones, particularly US (West Coast & East Coast) and UK stakeholders.

The ideal candidate is detail-oriented, calm under pressure, and experienced in managing complex schedules, travel logistics, and administrative coordination in a startup environment. This role will operate primarily in the Eastern Time Zone (EST) and will serve as a central point of coordination between the CEO, internal teams, customers, and external partners.

Core Responsibilities

● Own and manage the CEO’s complex calendar across multiple time zones (US & UK)

● Schedule, reschedule, and prioritize meetings based on urgency and business impact

● Coordinate internal and external meetings, including customer calls and interviews

● Liaise with team members to resolve scheduling conflicts and meeting changes

● Book and manage domestic and international travel (flights, accommodation, itineraries)

● Ensure smooth logistics for frequent travel between the US and UK

● Proactively handle changes, cancellations, and last-minute adjustments

● General and/or administrative support for special or ad hoc projects

● People admin tasks, supporting our Head of People with the onboarding and offboarding of team members

● Serve as a key communication link between the CEO and internal stakeholders

● Coordinate interviews and recruitment-related scheduling

● Maintain clear documentation and meeting organization

● Assist with preparing and updating slide decks and presentation materials

● Provide light formatting, organization, and coordination support for executive-facing documents

● Adapt support level based on experience and capability

3–4+ years of experience as an Executive Assistant or Senior Administrative Assistant

● Strong calendar and scheduling management experience

● Excellent written and verbal English communication skills

● Highly organized with strong attention to detail

● Confident working independently in a remote environment

● Comfortable managing competing priorities and fast-changing schedules

● Comfort working with distributed teams across different time zones

● Ability to anticipate scheduling bottlenecks and proactively suggest solutions

● Full-time (40 hours per week)

● Remote

● Primary working hours: Eastern Time (EST) (to support coordination between US West Coast leadership and UK stakeholders)

This role is ideal for a proactive EA who enjoys being the operational backbone for a senior leader, thrives in a startup environment, and is comfortable juggling schedules, logistics, and administrative tasks with professionalism and discretion.

We are seeking a highly organized, proactive Executive Assistant (EA) to provide full-time support to the CEO of a fast-paced tech startup. This role is critical in enabling the CEO to operate efficiently across multiple time zones, particularly US (West Coast & East Coast) and UK stakeholders.

The ideal candidate is detail-oriented, calm under pressure, and experienced in managing complex schedules, travel logistics, and administrative coordination in a startup environment. This role will operate primarily in the Eastern Time Zone (EST) and will serve as a central point of coordination between the CEO, internal teams, customers, and external partners.

Core Responsibilities

● Own and manage the CEO’s complex calendar across multiple time zones (US & UK)

● Schedule, reschedule, and prioritize meetings based on urgency and business impact

● Coordinate internal and external meetings, including customer calls and interviews

● Liaise with team members to resolve scheduling conflicts and meeting changes

● Book and manage domestic and international travel (flights, accommodation, itineraries)

● Ensure smooth logistics for frequent travel between the US and UK

● Proactively handle changes, cancellations, and last-minute adjustments

● General and/or administrative support for special or ad hoc projects

● People admin tasks, supporting our Head of People with the onboarding and offboarding of team members

● Serve as a key communication link between the CEO and internal stakeholders

● Coordinate interviews and recruitment-related scheduling

● Maintain clear documentation and meeting organization

● Assist with preparing and updating slide decks and presentation materials

● Provide light formatting, organization, and coordination support for executive-facing documents

● Adapt support level based on experience and capability

3–4+ years of experience as an Executive Assistant or Senior Administrative Assistant

● Strong calendar and scheduling management experience

● Excellent written and verbal English communication skills

● Highly organized with strong attention to detail

● Confident working independently in a remote environment

● Comfortable managing competing priorities and fast-changing schedules

● Comfort working with distributed teams across different time zones

● Ability to anticipate scheduling bottlenecks and proactively suggest solutions

● Full-time (40 hours per week)

● Remote

● Primary working hours: Eastern Time (EST) (to support coordination between US West Coast leadership and UK stakeholders)

This role is ideal for a proactive EA who enjoys being the operational backbone for a senior leader, thrives in a startup environment, and is comfortable juggling schedules, logistics, and administrative tasks with professionalism and discretion.

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM