Project Coordinator/ Executive Assistant
Part-Time 600 - 800 USD per-month-salaryJob Overview
About the Role
We’re hiring a highly organised, detail-driven Project Coordinator/ Executive Assistant to work
directly with the founder of a fast-growing AI consultancy.
This is a hybrid role combining project management, operations support, and light
QA/testing. You’ll play a key role in keeping client projects on track, coordinating with global
teams, and ensuring everything runs smoothly behind the scenes.
If you’re tech-savvy, proactive, and confident working with clients and vendors — this is a
high-impact opportunity with real growth potential.
What You’ll Be Doing
Project Management & Coordination (Core Focus)
● Plan, organise, and track multiple client projects end-to-end
● Coordinate with engineers, vendors, and stakeholders across different time zones
● Build and manage project timelines, tasks, and deliverables
● Follow up consistently to ensure deadlines are met
● Suggest and implement project management tools and workflows (e.g. Monday.com,
Asana)
Operations & Administrative Support
● Assist with contracts, invoicing, and general business operations
● Support day-to-day organisational tasks for the founder
● Help streamline internal processes and improve efficiency
QA Testing & Delivery Support
● Test internal tools and client deliverables using clear guidelines
● Identify bugs, issues, or inconsistencies before delivery
● Ensure a high standard of quality across all outputs
Client & Vendor Communication
● Join client calls and support ongoing communication
● Manage external vendors and ensure accountability
● Act as a reliable point of contact across projects
We’re hiring a highly organised, detail-driven Project Coordinator/ Executive Assistant to work
directly with the founder of a fast-growing AI consultancy.
This is a hybrid role combining project management, operations support, and light
QA/testing. You’ll play a key role in keeping client projects on track, coordinating with global
teams, and ensuring everything runs smoothly behind the scenes.
If you’re tech-savvy, proactive, and confident working with clients and vendors — this is a
high-impact opportunity with real growth potential.
What You’ll Be Doing
Project Management & Coordination (Core Focus)
● Plan, organise, and track multiple client projects end-to-end
● Coordinate with engineers, vendors, and stakeholders across different time zones
● Build and manage project timelines, tasks, and deliverables
● Follow up consistently to ensure deadlines are met
● Suggest and implement project management tools and workflows (e.g. Monday.com,
Asana)
Operations & Administrative Support
● Assist with contracts, invoicing, and general business operations
● Support day-to-day organisational tasks for the founder
● Help streamline internal processes and improve efficiency
QA Testing & Delivery Support
● Test internal tools and client deliverables using clear guidelines
● Identify bugs, issues, or inconsistencies before delivery
● Ensure a high standard of quality across all outputs
Client & Vendor Communication
● Join client calls and support ongoing communication
● Manage external vendors and ensure accountability
● Act as a reliable point of contact across projects
About the Role
We’re hiring a highly organised, detail-driven Project Coordinator/ Executive Assistant to work
directly with the founder of a fast-growing AI consultancy.
This is a hybrid role combining project management, operations support, and light
QA/testing. You’ll play a key role in keeping client projects on track, coordinating with global
teams, and ensuring everything runs smoothly behind the scenes.
If you’re tech-savvy, proactive, and confident working with clients and vendors — this is a
high-impact opportunity with real growth potential.
What You’ll Be Doing
Project Management & Coordination (Core Focus)
● Plan, organise, and track multiple client projects end-to-end
● Coordinate with engineers, vendors, and stakeholders across different time zones
● Build and manage project timelines, tasks, and deliverables
● Follow up consistently to ensure deadlines are met
● Suggest and implement project management tools and workflows (e.g. Monday.com,
Asana)
Operations & Administrative Support
● Assist with contracts, invoicing, and general business operations
● Support day-to-day organisational tasks for the founder
● Help streamline internal processes and improve efficiency
QA Testing & Delivery Support
● Test internal tools and client deliverables using clear guidelines
● Identify bugs, issues, or inconsistencies before delivery
● Ensure a high standard of quality across all outputs
Client & Vendor Communication
● Join client calls and support ongoing communication
● Manage external vendors and ensure accountability
● Act as a reliable point of contact across projects
We’re hiring a highly organised, detail-driven Project Coordinator/ Executive Assistant to work
directly with the founder of a fast-growing AI consultancy.
This is a hybrid role combining project management, operations support, and light
QA/testing. You’ll play a key role in keeping client projects on track, coordinating with global
teams, and ensuring everything runs smoothly behind the scenes.
If you’re tech-savvy, proactive, and confident working with clients and vendors — this is a
high-impact opportunity with real growth potential.
What You’ll Be Doing
Project Management & Coordination (Core Focus)
● Plan, organise, and track multiple client projects end-to-end
● Coordinate with engineers, vendors, and stakeholders across different time zones
● Build and manage project timelines, tasks, and deliverables
● Follow up consistently to ensure deadlines are met
● Suggest and implement project management tools and workflows (e.g. Monday.com,
Asana)
Operations & Administrative Support
● Assist with contracts, invoicing, and general business operations
● Support day-to-day organisational tasks for the founder
● Help streamline internal processes and improve efficiency
QA Testing & Delivery Support
● Test internal tools and client deliverables using clear guidelines
● Identify bugs, issues, or inconsistencies before delivery
● Ensure a high standard of quality across all outputs
Client & Vendor Communication
● Join client calls and support ongoing communication
● Manage external vendors and ensure accountability
● Act as a reliable point of contact across projects
What We’re Looking For
● Strong project coordination or project management experience
● Extremely detail-oriented and organised
● Confident communicator (written & verbal)
● Comfortable working in a fast-paced, startup-style environment
● Tech-savvy with the ability to learn new tools quickly
● Proactive mindset — not afraid to ask questions or suggest improvements
● Ability to manage multiple priorities without dropping the ball
● Extremely detail-oriented and organised
● Confident communicator (written & verbal)
● Comfortable working in a fast-paced, startup-style environment
● Tech-savvy with the ability to learn new tools quickly
● Proactive mindset — not afraid to ask questions or suggest improvements
● Ability to manage multiple priorities without dropping the ball
Nice to Have
● Experience with tools like Slack, Monday.com, Asana, or similar
● Exposure to AI tools (e.g. Claude, ChatGPT)
● Previous experience in agencies, tech, or consulting environments
● Experience working with remote or international teams
● Exposure to AI tools (e.g. Claude, ChatGPT)
● Previous experience in agencies, tech, or consulting environments
● Experience working with remote or international teams
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM