Executive Assistant to Startup CEO

Key Responsibilities:

• Inbox Management: Manage the CEO’s inbox, draft responses, prioritize emails, and ensure timely follow-ups.
• Calendar Management: Maintain a high-level calendar, schedule meetings, set reminders, and proactively resolve scheduling conflicts.
• Travel Coordination: Organize domestic and international business travel, including flights, accommodations, and itineraries.
• Task Prioritization: Understand task urgency, clarify deadlines, and ensure timely completion or follow-up without needing to be chased.
• Project Support: Assist with small tasks and workflows, particularly in tools like Airtable, Notion, and CRM platforms.
• Initiative & Autonomy: Take ownership of tasks, ask clarifying questions, and close open loops without requiring micromanagement.
• Personal Assistance: Help manage personal errands and administrative needs as required

Ideal Candidate:

• Experience:3–4 years supporting startup founders or C-level executives.
• Proven ability to manage high-level calendars and communication independently.

Skills:

• Excellent verbal and written communication.
• Strong intuition, organizational abilities, and problem-solving skills.
• Tech-savvy with experience in tools like Airtable, Notion, CRMs (HubSpot, Salesforce, etc.), and basic automation tools (e.g., Zapier).

Traits:

• Self-starter who thrives in ambiguity.
• Proactive, detail-oriented, and emotionally intelligent.
• Comfortable with fast decision-making cycles and taking initiative.