Executive Assistant / Personal Assistant (Full-Time, PST) — Venture Capital & Tech/Academia

Core Responsibilities

• Executive Support
• Calendar control: Schedule 4–5 meetings/day across time zones; manage holds, buffers, and rapid reshuffles.
• Inbox management: Triage/prioritize, draft replies, track follow-ups, and maintain action lists.
• Travel & logistics: Book flights, hotels, cars; build itineraries; handle changes; book restaurants/meeting spaces.
• Docs & admin: Prepare agendas/briefs; maintain contact lists; capture notes and action items. 

Personal/Lifestyle Support

• Family coordination: School/childcare scheduling, appointments, drop-off/pickup coordination.
• Home remodel/vendor ops: Liaise with contractors; collect estimates; track invoices and work orders; keep timelines current.
• Payments & bills: Organize and submit invoices/receipts; coordinate bill pay per SOPs. 

Recruiting & One-Off Projects

• Hiring support: Draft job posts, publish to boards, screen resumes for criteria (e.g., 3–5 yrs exp), coordinate interviews.
• Light research: Vendors, tools, service providers; compile concise options and recommendations. 

Must-Haves

• 3+ years supporting a senior executive (EA/PA or operations) in fast-paced tech/startup, VC, or similar environments.
• Mastery of calendar wrangling, email triage, and travel booking under shifting priorities.
• Flawless discretion with confidential professional and personal information.
• Clear, concise written and verbal English; proactive communicator who “closes the loop.”
• Comfort running personal and professional workflows in parallel.
• PST coverage (with ability to start ~7 a.m. PST when needed)

Nice-to-Haves

• Experience coordinating home projects/remodels or multi-vendor workflows.
• Prior exposure to recruiting/ATS processes.
• Familiarity with Bay Area services, venues, and travel patterns

Tools

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Spreadsheets for trackers (Sheets/Excel)
• Messaging/Meetings: Slack/Zoom (or similar)
• Recruiting/ATS: Greenhouse, Lever, Workable (any is fine; willing to learn the chosen system)
• Bill pay/expenses: Experience with tools like Bill.com/Expensify is a plus 

What Success Looks Like

• 30 days: Clean, reliable calendar & inbox systems; travel templates and vendor/remodel tracker in place; clear daily brief.
• 60 days: Meetings and personal logistics run on rails; recruiting pipeline active; zero dropped balls.
• 90 days: Anticipatory support; SOPs documented; exec time consistently protected; measurable time saved weekly.