Executive & Personal Virtual Assistant

About the Client, she is a busy professional seeking her first Virtual Assistant to help streamline both work and personal life. She manages a large volume of digital information and tasks and is looking for a proactive, trustworthy VA who can bring order to her systems, anticipate needs, and take care of day-to-day tasks without needing micromanagement.

This is a great role for someone who enjoys organizing chaos, loves structure, and takes pride in making someone’s life run smoothly behind the scenes.

Role Overview The Executive & Personal Virtual Assistant will support the client with a mix of work-related organization and personal life admin. The role will start with low-risk, highly organizational tasks (mainly around Google Drive and documents) and as trust is built, will expand into email, calendar, and personal errands (like ordering groceries and handling online purchases/returns). We are looking for a self-starter and problem-solver who can see what needs doing and do it — not just wait for step-by-step instructions.

Key Responsibilities

Phase 1: Digital Organization (Initial Focus)

● Audit and organize Google Drive (work-related):

○ Create a clear folder structure and naming conventions

○ Organize existing files and documents into logical folders

○ Clean up duplicates and obvious clutter while preserving important data

● Organize long-running Google Docs:

○ Segment and structure documents (e.g., daily/weekly notes)

○ Use features like document tabs, headings, and internal links to make navigation easy

● Suggest and implement simple systems for ongoing file and document organization Ongoing Executive & Personal Support (as trust builds)

● Email support (gradual handover):

○ Light inbox clean-up (sorting, labeling, archiving, flagging important items)

○ Help maintain a more manageable and organized inbox

● Calendar support:

○ Assist with scheduling and rescheduling appointments

○ Ensure important dates and deadlines are in the calendar and visible

● Personal errands & online tasks: ○ Order groceries and household items online

○ Assist with online purchases, returns, and follow-ups

○ Book personal appointments (e.g., medical, personal services)

● Proactively identify ways to simplify and streamline Camille’s systems, workflows, and routines

Must-Have Qualifications

● 3+ years experience as a Virtual Assistant, Executive Assistant, or Personal Assistant (remote experience strongly preferred)

● Strong experience with:

○ Google Workspace: Google Drive, Docs, Sheets, Gmail, Calendar

● Proven track record of:

○ Organizing digital files and documents

○ Creating simple, logical structures for information management

● Excellent written and spoken English

● High level of discretion and trustworthiness when handling personal and potentially sensitive information

● Self-starter mindset:

○ Able to work with minimal supervision

○ Comfortable proposing improvements and taking initiative when things look messy or inefficient

● Strong attention to detail, reliability, and follow-through

Nice-to-Have Qualifications

● Prior experience supporting a single executive/individual with both business and personal tasks

● Experience organizing complex Google Docs (e.g., long note documents, multi-section files)

● Familiarity with online ordering platforms (groceries, e-commerce, delivery apps)

● Basic comfort with learning new tools and platforms quickly Tools & Platforms

● Essential:

○ Google Drive

○ Google Docs

○ Google Sheets

○ Gmail

○ Google Calendar

● As Needed (can learn on the job):

○ Online grocery platforms

○ E-commerce sites and order/returns workflows

○ Any additional simple tools introduced by the client

Ideal Candidate Profile

● Naturally organized and enjoys bringing structure to messy systems

● Notices problems and fixes them without being asked

● Comfortable starting with clearer, well-defined tasks and growing into more responsibility as trust builds

● Respectful, professional, and easy to communicate with

● Values long-term working relationships and consistency

About the Client, she is a busy professional seeking her first Virtual Assistant to help streamline both work and personal life. She manages a large volume of digital information and tasks and is looking for a proactive, trustworthy VA who can bring order to her systems, anticipate needs, and take care of day-to-day tasks without needing micromanagement.

This is a great role for someone who enjoys organizing chaos, loves structure, and takes pride in making someone’s life run smoothly behind the scenes.

Role Overview The Executive & Personal Virtual Assistant will support the client with a mix of work-related organization and personal life admin. The role will start with low-risk, highly organizational tasks (mainly around Google Drive and documents) and as trust is built, will expand into email, calendar, and personal errands (like ordering groceries and handling online purchases/returns). We are looking for a self-starter and problem-solver who can see what needs doing and do it — not just wait for step-by-step instructions.

Key Responsibilities

Phase 1: Digital Organization (Initial Focus)

● Audit and organize Google Drive (work-related):

○ Create a clear folder structure and naming conventions

○ Organize existing files and documents into logical folders

○ Clean up duplicates and obvious clutter while preserving important data

● Organize long-running Google Docs:

○ Segment and structure documents (e.g., daily/weekly notes)

○ Use features like document tabs, headings, and internal links to make navigation easy

● Suggest and implement simple systems for ongoing file and document organization Ongoing Executive & Personal Support (as trust builds)

● Email support (gradual handover):

○ Light inbox clean-up (sorting, labeling, archiving, flagging important items)

○ Help maintain a more manageable and organized inbox

● Calendar support:

○ Assist with scheduling and rescheduling appointments

○ Ensure important dates and deadlines are in the calendar and visible

● Personal errands & online tasks: ○ Order groceries and household items online

○ Assist with online purchases, returns, and follow-ups

○ Book personal appointments (e.g., medical, personal services)

● Proactively identify ways to simplify and streamline Camille’s systems, workflows, and routines

Must-Have Qualifications

● 3+ years experience as a Virtual Assistant, Executive Assistant, or Personal Assistant (remote experience strongly preferred)

● Strong experience with:

○ Google Workspace: Google Drive, Docs, Sheets, Gmail, Calendar

● Proven track record of:

○ Organizing digital files and documents

○ Creating simple, logical structures for information management

● Excellent written and spoken English

● High level of discretion and trustworthiness when handling personal and potentially sensitive information

● Self-starter mindset:

○ Able to work with minimal supervision

○ Comfortable proposing improvements and taking initiative when things look messy or inefficient

● Strong attention to detail, reliability, and follow-through

Nice-to-Have Qualifications

● Prior experience supporting a single executive/individual with both business and personal tasks

● Experience organizing complex Google Docs (e.g., long note documents, multi-section files)

● Familiarity with online ordering platforms (groceries, e-commerce, delivery apps)

● Basic comfort with learning new tools and platforms quickly Tools & Platforms

● Essential:

○ Google Drive

○ Google Docs

○ Google Sheets

○ Gmail

○ Google Calendar

● As Needed (can learn on the job):

○ Online grocery platforms

○ E-commerce sites and order/returns workflows

○ Any additional simple tools introduced by the client

Ideal Candidate Profile

● Naturally organized and enjoys bringing structure to messy systems

● Notices problems and fixes them without being asked

● Comfortable starting with clearer, well-defined tasks and growing into more responsibility as trust builds

● Respectful, professional, and easy to communicate with

● Values long-term working relationships and consistency

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM