Operations & Marketing Virtual Assistant

Assist-world

Philippines

Posted January 05, 2026

Part-Time 500 - 500 USD per-month-salary

Job Overview

Role Overview

We are seeking a reliable, detail-oriented Virtual Assistant to support a small but multifaceted business that operates across hospitality, digital marketing, and administrative operations. This is a backend-heavy role focused on organization, cleanup, implementation, and ongoing support rather than strategy creation.

The ideal candidate is comfortable stepping into a role where priorities evolve over time, enjoys

cleaning up systems, and can confidently implement tasks once direction is given.

This role will start part-time (10–20 hours/week) with flexibility in scheduling and the potential

to expand in scope as systems become more streamlined.

Key Responsibilities

1. Administrative & Operations Support

● Organize and maintain digital files, folders, and records

● Download, categorize, and prepare payment records (e.g., peer-to-peer payments, gateways) for bookkeeping and accounting review

● Ensure documents are properly filed and accessible for external bookkeepers/accountants

● Perform general “ops cleanup” across tools and platforms to reduce noise and inefficiencies

2. Light Bookkeeping Support (Non-Accountant)

● Assist with basic QuickBooks cleanup and categorization

● Upload receipts and transactions

● Correct obvious misclassifications (e.g., vendor or category errors)

● Prepare clean records for professional bookkeeping and accounting teams

This is not a full bookkeeping role, but familiarity with QuickBooks is highly beneficial.

3. Listings & Platform Management (Quality Control)

● Audit and clean up multiple online listings across booking platforms

● Consolidate listing content into a master reference document

● Identify inconsistencies, outdated information, and missing details

● Reformat and re-upload standardized content back into platforms

● Assist with shutting down unused or low-performing platforms

● Perform ongoing quality control to ensure accuracy and consistency

4. Email Marketing & Newsletter Implementation

● Clean and organize an existing email list

● Set up and manage a newsletter tool (e.g., MailerLite or similar)

● Format and schedule newsletters using client-provided content

● Repurpose approved content (posts, images, updates) into newsletters

● Maintain a consistent sending schedule

This role focuses on execution, not marketing strategy.

5. Marketing & Content Support (Execution-Focused)

● Select appropriate images from existing photo libraries

● Format and schedule social media posts using provided content

● Repurpose social posts into email campaigns where appropriate

● Support light content publishing and formatting tasks

● Maintain content calendars and publishing workflows

6. Inbox & Message Management (Light Customer Support)

● Monitor incoming messages across platforms

● Respond to routine inquiries using pre-approved responses

● Escalate sensitive or complex situations to the owner

● Maintain professional, clear, and grammatically correct written communication

● Ensure timely acknowledgment of messages, even when final resolution is pending