Real Estate Virtual Assistant (Transaction Coordination + Marketing Support)
Virtual Assistant / Part - Time 500 - 700 USD per-month-salaryJob Overview
Company Overview
This role supports a multi-faceted real estate business that works with buyers and sellers, operates a real estate content platform, and runs a coaching business for real estate professionals. We are seeking a dependable Virtual Assistant who can take ownership of key operational areas and help streamline both transactions and marketing execution.
Role Overview
We are looking for a proactive, detail-oriented Virtual Assistant who can fully own responsibilities, not just assist task-by-task. The ideal candidate will confidently take defined functions off leadership’s plate, manage deadlines independently, and ensure smooth execution across real estate transactions and marketing support. This role is well-suited for someone who thrives in a fast-paced environment, learns quickly, and is comfortable juggling transaction coordination, CRM management, and marketing execution.
Key Responsibilities
1. Transaction Coordination (Primary Responsibility)
● Manage real estate transactions from contract to close
● Track deadlines, contingencies, and milestones to ensure nothing is missed
● Coordinate communication between all stakeholders, including buyers, sellers, lenders, title companies, and agents
● Ensure all required documents are prepared, signed, and submitted on time
● Maintain accurate transaction records within the CRM and shared systems
2. Inbox & Communication Management
● Monitor and manage inboxes related to transactions, listings, and client communications
● Conduct timely follow-ups to obtain missing information or documents
● Communicate professionally with clients via email and occasional phone calls
● Escalate priority matters with clear summaries and recommended next steps
3. Listings & Market-Ready Support
● Assist with preparing properties for market
● Coordinate listing-related workflows and timelines
● Support administrative tasks related to launching and maintaining active listings
4. Marketing Execution Support (Non-Strategic)
● Execute basic Facebook and Instagram ad tasks (posting, scheduling, launching campaigns based on direction)
● Support marketing administration, including campaign setup, monitoring, and reporting
● Upload, format, and publish blog content
● Maintain organized records of marketing assets, calendars, and campaign notes
5. CRM & Systems Management
● Maintain and update CRM records to ensure clean data and consistent workflows
● Quickly adapt to new systems and tools
● Experience with GoHighLevel is a plus; experience with similar CRMs is acceptable
Company Overview
This role supports a multi-faceted real estate business that works with buyers and sellers, operates a real estate content platform, and runs a coaching business for real estate professionals. We are seeking a dependable Virtual Assistant who can take ownership of key operational areas and help streamline both transactions and marketing execution.
Role Overview
We are looking for a proactive, detail-oriented Virtual Assistant who can fully own responsibilities, not just assist task-by-task. The ideal candidate will confidently take defined functions off leadership’s plate, manage deadlines independently, and ensure smooth execution across real estate transactions and marketing support. This role is well-suited for someone who thrives in a fast-paced environment, learns quickly, and is comfortable juggling transaction coordination, CRM management, and marketing execution.
Key Responsibilities
1. Transaction Coordination (Primary Responsibility)
● Manage real estate transactions from contract to close
● Track deadlines, contingencies, and milestones to ensure nothing is missed
● Coordinate communication between all stakeholders, including buyers, sellers, lenders, title companies, and agents
● Ensure all required documents are prepared, signed, and submitted on time
● Maintain accurate transaction records within the CRM and shared systems
2. Inbox & Communication Management
● Monitor and manage inboxes related to transactions, listings, and client communications
● Conduct timely follow-ups to obtain missing information or documents
● Communicate professionally with clients via email and occasional phone calls
● Escalate priority matters with clear summaries and recommended next steps
3. Listings & Market-Ready Support
● Assist with preparing properties for market
● Coordinate listing-related workflows and timelines
● Support administrative tasks related to launching and maintaining active listings
4. Marketing Execution Support (Non-Strategic)
● Execute basic Facebook and Instagram ad tasks (posting, scheduling, launching campaigns based on direction)
● Support marketing administration, including campaign setup, monitoring, and reporting
● Upload, format, and publish blog content
● Maintain organized records of marketing assets, calendars, and campaign notes
5. CRM & Systems Management
● Maintain and update CRM records to ensure clean data and consistent workflows
● Quickly adapt to new systems and tools
● Experience with GoHighLevel is a plus; experience with similar CRMs is acceptable
Must-Have Qualifications
- Ownership mindset: Ability to fully manage assigned functions without constant oversight
- Fast learner: Able to adapt quickly to new tools, workflows, and processes
- Highly organized: Strong task management, deadline tracking, and follow-through
- Clear communicator: Confident and professional in written and verbal communication
- Self-directed: Works proactively and independently once trained
Nice-to-Have Experience
- Background in real estate operations or transaction coordination
- Experience supporting real estate agents, teams, or coaching programs
- Familiarity with Facebook and Instagram business tools
- Prior experience using GoHighLevel or comparable CRM platforms
Tools & Platforms
- CRM systems (GoHighLevel or similar)
- Google Workspace and/or Microsoft Office (Docs, Sheets/Excel, Email, Calendar)
- Facebook & Instagram (business pages and ads manager)
What Success Looks Like
- Transactions progress smoothly with no missed deadlines
- Leadership no longer needs to perform or double-check operational tasks
- Stakeholders receive timely communication and follow-ups
- Marketing execution runs consistently and reliably in the background
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM