Hybrid Medical Assistant/Executive Assistant
Executive Assistant / Full- Time 1000 - 1300 USD per-month-salaryJob Overview
About the Role:
We are a staffing agency recruiting on behalf of a healthcare provider managing two medical clinics seeking a highly organized and reliable Hybrid Medical Assistant / Executive Assistant.
This role is primarily focused on back-office medical administration, with additional responsibilities supporting the provider in a personal executive assistant capacity. The ideal candidate is detail-oriented, proactive, and comfortable balancing both clinical administrative tasks and executive support.
Key Responsibilities:
Medical Administrative Duties (Primary Focus):
- Coordinate patient scheduling across multiple platforms (e.g., ZocDoc and EMR systems)
- Handle insurance verification and prior authorizations
- Manage patient communication via phone and messaging
- Maintain accurate patient records and ensure proper documentation
- Support day-to-day back-office operations across two clinics
Executive Assistant Duties (Secondary):
- Assist with calendar management and meeting scheduling
- Support travel coordination and general administrative tasks
- Help manage workflow and ensure priorities are organized
Required Qualifications:
- Previous experience in a U.S. medical or healthcare setting
- Strong knowledge of insurance verification and authorization processes
- Experience with medical scheduling systems and EMRs
- Excellent communication skills (phone and written)
- Strong organizational and multitasking abilities
- High attention to detail and ability to follow structured processes
- Ability to work independently in a remote environment
Preferred Qualifications:
- Experience with eClinicalWorks
- Familiarity with tools such as ZocDoc, Hilo, or Azalea
- Prior experience in a hybrid medical admin + executive assistant role
- Understanding of HIPAA compliance
What We're Looking For:
- A dependable and proactive professional
- Someone who can manage multiple responsibilities across two clinics
- A strong communicator who is comfortable interacting with patients
- A detail-oriented individual who ensures tasks are completed accurately and on time
About the Role:
We are a staffing agency recruiting on behalf of a healthcare provider managing two medical clinics seeking a highly organized and reliable Hybrid Medical Assistant / Executive Assistant.
This role is primarily focused on back-office medical administration, with additional responsibilities supporting the provider in a personal executive assistant capacity. The ideal candidate is detail-oriented, proactive, and comfortable balancing both clinical administrative tasks and executive support.
Key Responsibilities:
Medical Administrative Duties (Primary Focus):
- Coordinate patient scheduling across multiple platforms (e.g., ZocDoc and EMR systems)
- Handle insurance verification and prior authorizations
- Manage patient communication via phone and messaging
- Maintain accurate patient records and ensure proper documentation
- Support day-to-day back-office operations across two clinics
Executive Assistant Duties (Secondary):
- Assist with calendar management and meeting scheduling
- Support travel coordination and general administrative tasks
- Help manage workflow and ensure priorities are organized
Required Qualifications:
- Previous experience in a U.S. medical or healthcare setting
- Strong knowledge of insurance verification and authorization processes
- Experience with medical scheduling systems and EMRs
- Excellent communication skills (phone and written)
- Strong organizational and multitasking abilities
- High attention to detail and ability to follow structured processes
- Ability to work independently in a remote environment
Preferred Qualifications:
- Experience with eClinicalWorks
- Familiarity with tools such as ZocDoc, Hilo, or Azalea
- Prior experience in a hybrid medical admin + executive assistant role
- Understanding of HIPAA compliance
What We're Looking For:
- A dependable and proactive professional
- Someone who can manage multiple responsibilities across two clinics
- A strong communicator who is comfortable interacting with patients
- A detail-oriented individual who ensures tasks are completed accurately and on time