Finance & Operations Virtual Assistant (Executive Support)
Executive Assistant / Part-Time 500 - 700 USD per-month-salaryJob Overview
Role Overview
We are seeking a highly professional, detail-oriented Virtual Assistant to support a fast-growing consulting firm operating in the private equity and professional services space. This role is finance- and operations-heavy, with a strong focus on Accounts Payable, Accounts Receivable, HR administration, and executive-level communication.
The ideal candidate is polished, reliable, and comfortable interacting with senior stakeholders (e.g., private equity VPs, CEOs, and portfolio company executives). This is not a casual admin role—it requires discretion, strong written English, and the ability to handle sensitive financial and HR information.
This role may start part-time with the potential to grow into full-time as the company scales.
Core Responsibilities
1. Finance & Accounting Support (Primary Focus)
● Manage Accounts Payable:
○ Receive vendor invoices via email
○ Upload and process invoices in Bill.com
○ Track payment status and ensure accuracy
● Manage Accounts Receivable:
○ Create and issue client invoices via Bill.com
○ Send professional invoice emails to senior stakeholders
○ Follow up politely and persistently on overdue invoices
● Maintain clear records of invoices, payments, and outstanding balances
● Coordinate with external bookkeepers and accountants as needed
2. HR & Payroll Administration
● Support payroll administration using Gusto
● Track hours and payments for contractors (1099s)
● Assist with onboarding new hires and interns:
○ Set up systems and access
○ Coordinate HR paperwork
○ Conduct basic onboarding checklists and briefings
● Maintain organized HR records and documentation
3. Executive & Business Operations Support
● Support internal operations and back-office workflows
● Assist with travel planning, retreats, and offsite logistics as needed
● Handle ad hoc administrative and operational tasks as the business grows
● Ensure internal processes are followed consistently and professionally
Role Overview
We are seeking a highly professional, detail-oriented Virtual Assistant to support a fast-growing consulting firm operating in the private equity and professional services space. This role is finance- and operations-heavy, with a strong focus on Accounts Payable, Accounts Receivable, HR administration, and executive-level communication.
The ideal candidate is polished, reliable, and comfortable interacting with senior stakeholders (e.g., private equity VPs, CEOs, and portfolio company executives). This is not a casual admin role—it requires discretion, strong written English, and the ability to handle sensitive financial and HR information.
This role may start part-time with the potential to grow into full-time as the company scales.
Core Responsibilities
1. Finance & Accounting Support (Primary Focus)
● Manage Accounts Payable:
○ Receive vendor invoices via email
○ Upload and process invoices in Bill.com
○ Track payment status and ensure accuracy
● Manage Accounts Receivable:
○ Create and issue client invoices via Bill.com
○ Send professional invoice emails to senior stakeholders
○ Follow up politely and persistently on overdue invoices
● Maintain clear records of invoices, payments, and outstanding balances
● Coordinate with external bookkeepers and accountants as needed
2. HR & Payroll Administration
● Support payroll administration using Gusto
● Track hours and payments for contractors (1099s)
● Assist with onboarding new hires and interns:
○ Set up systems and access
○ Coordinate HR paperwork
○ Conduct basic onboarding checklists and briefings
● Maintain organized HR records and documentation
3. Executive & Business Operations Support
● Support internal operations and back-office workflows
● Assist with travel planning, retreats, and offsite logistics as needed
● Handle ad hoc administrative and operational tasks as the business grows
● Ensure internal processes are followed consistently and professionally
Must-Have Qualifications
- 3–5+ years experience in finance admin, operations, or executive support
- Hands-on experience with Accounts Payable & Accounts Receivable
- Strong written English and professional email communication skills
- High attention to detail and strong organizational habits
- Comfortable handling confidential financial and HR information
- Ability to communicate professionally with senior-level stakeholders
- Proactive, dependable, and process-driven
Nice-to-Have Qualifications
- Prior experience with Bill.com
- Experience using Gusto or similar HR/payroll systems
- Background supporting consulting, professional services, or finance-driven businesses
- College degree (preferred but not required)
Tools & Systems
- Bill.com (AP / AR)
- Gusto (Payroll & HR)
- Email-based invoice and vendor management
- Internal documentation and process trackers
Success Metrics
- Timely and accurate processing of invoices
- Reduced delays in client payments
- Clean, organized finance and HR records
- Professional, consistent communication with vendors and clients
- Founder confidence in back-office operations
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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