PAYMENT COORDINATOR

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable, Revenue and Reimbursement, and Disbursement & Grant Accounting.

The Office of Fiscal Operation is recruiting for two (2) Community Coordinators to function as Payment Coordinators who will:

- Prepare, maintain, and perform comparative analysis of complex financial data in conjunction with Agency Programs and Vendor contracts.
- Evaluate and monitor DSS/HRA/DHS Vendor’s budgets to ensure Vendor spending does not exceed the approved budget.
- Perform analyses to determine encumbrance needs in the budget codes to ensure sufficient funds available to make timely payments.
- Track and prepare evaluation Reports of expense and revenue reconciliation for DSS/HRA/DHS funded service programs utilizing MS Excel.
- Coordinate the cataloging and distribution of expense and claiming data for data entry into multiple database systems for agency claims submitted annually for Federal and State reimbursement.
- Analyze fiscal year claims, revenue, invoices and payment vouchers to ensure alignment with fiscal year budgets
- Assist with maintenance of the Department’s procedures and deadlines by cataloging documents from various data sources and maintaining digital files.
- Prepare and reconcile monthly Expense, Payment and Claiming reports to ensure accurate processing. Analyze, review and provide recommendations for Agency Program and Vendor requests
- Review and advise oversight Agencies, Program areas and Vendors of status of relevant claim and payment schedules during the fiscal year.
- Makes recommendations on policies and procedures and provides interpretation of complex problems.
- Assist the Division’s staff with the annual preparation of Fiscal Year End closing documentation to meet deadlines implemented by the NYC Comptroller’s Office and other oversight agencies
- Assist with staff trainings and with the completion of special projects as necessary

Work Location: 4 WTC/150 Greenwich Street, New York, NY 10007
Hours/Schedule: 9-5

COMMUNITY COORDINATOR - 56058