Procurement Analyst, Bureau of Operations

OPEN TO PERMANENT PROCUREMENT ANALYST AND THOSE REACHABLE ON THE CIVIL SERVICE LIST OF PROCUREMENT ANALYST, EXAM # 3114 MAY APPLY.

Bureau of Operations/PHL Labs is seeking to hire a Procurement Analyst.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
Initiate solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, and intergovernmental purchases.

Generate and perform tasks through PASSPort for oversight reviews and approvals.

Utilize various Citywide procurement-related systems, including Archibus, Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, Central Storehouse requisitions and various internal systems for managing procurements and invoices.

Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.

Support M/WBE initiatives; and perform other related assignments and special projects as may be required.

Follow up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status.

Makes reports on contractors' performance.

Acts as primary liaison between the agency and contractors, vendors and business representatives.

Maintain and track contract and payment records.

Responsible for inventory management in Archibus.

May supervise subordinate staff.

PREFERRED SKILLS:
A minimum, (3 - 5) years' experience in a supervisory capacity in maintenance or plant related position.
For appointment, candidates will be required to possess a Motor Vehicle Driver License valid in the State of New York. This license must be maintained for the duration of employment.

Why you should work for us:

- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

PROCUREMENT ANALYST - 12158