Grants Manager - Police

Position Summary 

The Grants Manager is responsible for the full lifecycle management of grant funding for the Philadelphia Police Department. This role oversees grant research, application development, compliance, post-award administration, and audit coordination to ensure alignment with legal, fiscal, and operational requirements. The position serves as the primary liaison between the agency, funding entities, and City leadership, ensuring funding opportunities are maximized and managed effectively. 

Essential Functions 

• Lead and manage all aspects of grant administration, including research, application development, award management, and closeout processes. 

• Identify and evaluate funding opportunities, assessing alignment with agency priorities and operational needs. 

• Prepare and coordinate grant applications, ensuring accuracy, completeness, and compliance with all requirements. 

• Interpret award documents and ensure adherence to all legal, fiscal, and programmatic conditions. 

• Oversee post-award activities, including budgeting, expenditure tracking, and funding drawdown/reimbursement processes. 

• Ensure compliance with federal, state, and local grant requirements, including monitoring regulatory changes. 

• Manage grant closeout procedures, ensuring all deliverables and reporting obligations are fulfilled. 

• Serve as the primary point of contact with funding agencies throughout the grant lifecycle. 

• Represent the agency during grantor reviews, audits, and monitoring activities conducted by funding agencies, the Office of the Inspector General, and the City Controller. 

• Lead responses to audit findings and implement corrective actions as necessary. 

• Prepare and submit accurate and timely reports to funding agencies, as well as internal reports to agency leadership and City executives. 

• Collaborate with City departments, including Central Finance, Procurement, the Mayor’s Office of Grants, and the Managing Director’s Office. 

• Engage with grant managers across departments to coordinate efforts and share best practices. 

• Provide strategic guidance to law enforcement executives regarding funding opportunities, risks, and compliance considerations. 

• All other duties as assigned.  

Required Competencies, Knowledge, Skills, and Abilities 

Knowledge 

• Extensive knowledge of grant management practices across the full grant lifecycle 

• Strong knowledge of federal and state grant regulations, including Title 2 CFR Part 200 (Uniform Administrative Requirements) 

• Knowledge of Generally Accepted Accounting Principles (GAAP) and auditing standards 

• Knowledge of federal grant programs, particularly those administered by the U.S. Department of Justice, and Commonwealth of Pennsylvania funding programs 

• Knowledge of municipal finance, budgeting, and procurement processes within a large local government environment 

• Knowledge of law enforcement agency operations, structure, and funding needs 

Skills 

• Skill in researching and analyzing complex funding opportunities and grant requirements 

• Skill in budgeting, financial tracking, and fiscal management of grant funds 

• Skill in preparing clear, concise, and accurate reports, applications, and correspondence 

• Skill in managing multiple projects with competing priorities and deadlines 

• Skill in stakeholder engagement and cross-functional collaboration across departments and agencies 

Abilities 

• Ability to interpret complex regulatory and financial information and apply it in a practical operational context 

• Ability to assess funding opportunities and communicate risks, benefits, and strategic implications to executive leadership 

• Ability to serve as the agency’s representative during audits, reviews, and compliance monitoring 

• Ability to coordinate across multiple City departments and external funding entities 

• Ability to manage the full grant lifecycle independently while ensuring compliance and accountability