Accounts Payable Officer

The Accounts Payable Officer ensures management of firm’s Purchase to Pay (P to P) process: Staff claims and Accounts Payable management, Invoicing, Payment Processing, Bank Clearing, Withholding Tax Clearing, Vendor Account Reconciliation, other postings & reconciliations, and any other related assigned tasks.

Responsibilities

Accounts Payable (AP) Management

• Process and manage payment requisitions, including purchase orders, invoicing, goods received vouchers, and all business payment requests.
• Prepare vendor payment schedules, perform creditors reconciliations, and resolve open items and outstanding balances for staff and vendor accounts.
• Complete month-end and year-end procurement accruals, AP invoice accruals, and maintain accurate records of open items and financial summaries.

SAP Vendor management

• Set up new vendors and update existing vendor information in the system.
• Confirm and maintain accurate vendor BRMS (Business Relationship Management System) status.
• Resolve open items and outstanding balances for Accounts Payable (AP) suppliers, including both staff and external vendors.

Other Postings and Reconciliations

• Reallocate postings in purchase requisitions (PR) across multiple service lines and reclassify other costs as required.
• Reconcile and agree general ledger (GL) balances for all trust accounts, providing input for monthly balance sheet reconciliations.
• Manage the closure of purchase orders and purchase requisitions to ensure accurate and up-to-date records.

Any other assigned tasks

• Fixed assets management – Posting, capitalisation and other accounting entries.
• Any other finance related tasks