Job Overview
- Ensure work environment is always clean and professional.
- Ensure that the facility is fully operational with all utilities functioning properly.
- Perform daily inspections and identify and address issues to ensure a clean and safe work environment for staff members.
- Ensure proper maintenance of firms’ assets (cars, properties, office appliances, equipment etc)
- Coordinate and schedule equipment and building repairs, installations, and maintenance work with vendors and appropriate in-house staff.
- Manage unplanned maintenance, repair and recovery for the facility as required within the shortest possible time.
- Follow-up on timelines to ensure periodic services such as generator
- Energy management: ensure adherence to managing energy sources – turning off lights, putting off equipment, and use of inverter to the firm’s advantage.
- Assist with and coordinate internal office and furniture moves
- Assist with special projects related to office facilities, including office construction and refurbishments and vendor biding processes.
- Ensure that basic facilities, such as water, sewer and waste are well maintained
- Prepare weekly report of facility activities
- Manage an updated list of vendors, price negotiations and agreements.
- Monitor and ensure that agreed work by staff or contactors are completed satisfactorily and follow up on any deficiencies.
- Process vendor invoices.
- Perform other duties as assigned.
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