Personal Assistant

We are looking for highly motivated Assistant for the Senior Leadership team (SLT), in the Research & Development (R&D) organization. The SLT work together closely and meet once a week. The Senior Leaders have very busy calendars and would need assistance in managing their complex calendars and scheduling. You would be working with other Executive Assistants and team members, for scheduling and relaying communication.

Our team of Executive Assistants (EA’s) and Administrative Assistants work in a fast pace environment to ensure efficiency for IFS and our Leaders. Our greatest challenge, and equally our greatest gift, is that we are a Global Team. IFS is made up of people from all over. This is a great experience to learn from others, but you will need to juggle and be aware of multiple time zones.

Communication is key in a fast pace environment that works around the clock in every time zone. We use Microsoft Outlook for calendars, scheduling, and email. We use Microsoft Teams for our meetings, chat and storing of files. Other tools consist of (but not limited to) Microsoft Forms, PowerPoint, Word, SharePoint, Viva and Copilot.

Our internal Business Systems is where you’ll navigate expenses for the SLT. Making sure you are proactive in getting these submitted prior to the deadline and following-up with Senior Leaders and Approvers.