Job Overview
- Source goods and services from approved suppliers, conducting price comparisons and maintaining vendor pricing lists whilst ensuring optimal balance of quality, pricing, delivery reliability, and credit terms.
- Review and validate purchase requisitions, converting them into accurate purchase orders whilst enforcing purchasing cycles, quotation procedures, and supplier-selection requirements.
- Monitor supplier performance and resolve delivery, quality, or compliance issues promptly.
- Set, monitor, and control par stock levels based on usage patterns and business needs; identify and take corrective action on slow-moving, obsolete, or expired items.
- Maintain accurate inventory records and submit regular stock, consumption, and variance reports to management.
- Take full responsibility for receiving all goods delivered to the property, ensuring quantities, quality, and specifications match approved purchase orders and completing accurate receiving documentation.
- Approve and control stock issuing to departments based on authorised requisitions, accurately recording all stock movements and applying FIFO principles consistently.
- Ensure proper layout, organisation, and care of all storerooms (dry goods, beverages, general supplies, chemicals, stationery, and electrical stores), maintaining strict access controls for authorised personnel only.
- Proactively source, assess, and build relationships with local community producers to secure high-quality fresh goods, supporting sustainability commitments, authentic local sourcing, and reduced environmental impact.
- Support the Chief Accountant in overseeing daily financial operations, ensuring accuracy, compliance with company standards, and alignment with luxury hospitality financial controls and reporting practices.
- Demonstrate operational leadership by supporting cross-departmental needs of the Camp, undertaking additional responsibilities as assigned by Management, and confidently acting as Deputy in the absence of the Chief Accountant to ensure seamless continuity of operations.
- Maintain and oversee the material-management system, including item coding, department coding, store categorisation, and generation of inventory, pricing, usage, and consumption reports.
- Conduct and coordinate monthly and periodic stock counts, resolving discrepancies and maintaining strict control and accountability for Small Operating Equipment (SOE).
- Ensure full adherence to purchasing, inventory, and financial control policies; maintain strict compliance with HACCP, food safety, and sanitation standards.
- Prepare documentation and support internal or external audits related to purchasing and stores operations.
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