Administrative Assistant

We are looking for a reliable and proactive Administrative Assistant to support our attorneys and staff. The ideal candidate is professional, detail-oriented, highly organized, and comfortable working in a fast-paced environment. Since our team operates primarily in U.S. Eastern Time, availability during those hours is required. We reward performance, provide systems for success, and encourage problem-solving. Our culture values continuous learning, growth, and collaboration.

Key Responsibilities

• Provide day-to-day administrative support to attorneys, paralegals, and staff.
• Manage calendars, schedule appointments, and confirm meetings.
• Handle client calls, emails, and voicemails with professionalism and compassion.
• Support case-related administrative tasks, including digital filing and document organization.
• Assist with intake coordination, client onboarding, and communication follow-ups.
• Maintain accurate records of client interactions and engagement activities.
• Ensure deadlines are met and priorities are managed effectively.
• Support community outreach initiatives and administrative tasks tied to business development.

Work Schedule

Monday to Friday, 8AM – 5PM E.S.T l 8PM-5AM PHT

Requirements

• Minimum 2 years of prior administrative support experience (legal or professional services environment preferred).
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities remotely.
• Proficiency with Microsoft Office Suite and Google Workspace (GSuite).
• Tech-savvy, quick learner of new software systems, with reliable internet connection.
• Professional, client-focused, and comfortable handling sensitive information with discretion.
• Growth-oriented, receptive to feedback, and committed to continuous improvement.